Gerente de escritório

Job Description: Office Manager

In Porto, Portugal

Job Summary:

We are an agency operating in the textile industry and are seeking na Office Manager to join our team.

As the Office Manager, you will play a crucial role in ensuring the smooth operation of our office and providing essential support to our team. If you thrive in a fast-paced environment and have a keen eye for detail, we want to hear from you!

Key Responsibilities:

· Manage and oversee daily office operations, ensuring efficiency and productivity.

· Greet visitors and clients, providing a warm and professional welcome.

· Coordinate and schedule appointments, meetings, and travel arrangements for staff members.

· Utilize your tech-savviness to troubleshoot and provide support for Macs and iOS software.

· Maintain office equipment and coordinate repairs when necessary.

· Assist with the onboarding process for new employees, ensuring a smooth integration into the team.

· Organize meetings and events, handling logistics and arrangements.

· Keep track of office supplies and place orders when needed.

· Handle incoming and outgoing correspondence, including emails and phone calls.

· Assist with basic bookkeeping tasks, such as expense tracking and invoice management.

· Ensure a clean and organized office space, promoting a positive work environment.

· Assist in maintaining employee records, including attendance, leaves, and performance evaluations.

· Assist in coordinating employee benefits and facilitate employee engagement activities.

· Assist in organizing training programs and professional development opportunities.

Preferred Qualifications:

Must-have:

· Ability to work independently, prioritize tasks, and meet deadlines in a dynamic work environment.

· Valid driver’s license and ability to drive a car for occasional errands and office-related tasks.

· Excellent organizational skills and a keen eye for detail.

· Tech-savvy with the ability to troubleshoot common office technology issues.

· Strong interpersonal and communication skills, both written and verbal.

· Ability to adapt to changing priorities and handle multiple tasks simultaneously.

· Demonstrated problem-solving abilities and a proactive approach to challenges.

Nice to have:

· Proven experience working with Macs and proficiency with iOS software.

· Previous experience as an office manager or in a similar administrative role.

Benefits and Working Conditions:

· Health and life insurance coverage.

· Flexible work schedules that promote work-life balance.

· Generous allocation of 26 vacation days per year.

· Collaborative and supportive work environment.

· Opportunity for professional growth and development.

· Modern and well-equipped office space in a convenient location.

Application Process:

· Email your application to António Lencastre ([email protected]) with the subject line: ” Office Manager Application – [Your Name].”

· Include the following documents in your application:

o Updated resume/CV

o Any additional supporting documents, such as reference letters, cover letter expressing interest in the position or a portfolio (if applicable)

· Please ensure that all attachments are in a common file format (such as PDF or Word documents) and that the file sizes are reasonable.

· The application deadline is 11/08/2023. Late applications may not be considered.

If you are a proactive, tech-savvy individual with a knack for organization and a passion for maintaining a smooth-running office, we encourage you to apply. Join our team and contribute to an exciting and innovative work environment!