Office Manager (on-site)

About Hole19 & this Role

Hole19 empowers golfers of all skill levels to perform their best. With over 3 million golfers using Hole19 in over 180 countries and thousands of golfers joining every month, Hole19 is one of the most used golf apps in the market.

We’ve been told our Hole19 product is the golfer’s best friend. We believe it is a consequence of the passion and smart work we put every day into building the best technology in golf.

We’re looking for an Office Manager, keen to join a small but growing team, playing a crucial role in cultivating a positive work environment and supporting our Finance & People teams.

What will make you successful at Hole19

Foster a positive and welcoming atmosphere for both employees and external visitors while offering polite and professional assistance
Craft company-wide internal communications
Oversee smooth office operations, ensuring an optimal work environment
Handle inventory, stationery, procurement and correspondence
Coordinate with the IT department on all office equipment
Manage facilities and the office supplies, including budgeting
Ensure compliance with office health and safety policies
Provide administrative support to colleagues as needed
Assist with administrative activities for the People and Finance teams
Support employee onboarding and offboarding processes
Handle accounts payable and monthly accounting documentation
Organize company events and meetings
Ensure travel policy, booking transport and accommodation

What do you bring to the “course”

3+ years experience in administrative roles, preferably managing an office in a fast-paced environment
Proficient in both oral and written English
Knowledge of office administration, systems and procedures
Experience supporting People and Finance teams is a plus
People person with good communication and negotiation skills
Organized, collaborative and fast learner with a proactive and hands-on attitude
Analytical and detail-oriented mindset
Proficiency in MS Office and Google Workspace tools
Drivers license
Ability to multitask effectively
Passion for making a meaningful impact and working in a start-up environment
Team spirit with a problem-solving attitude
Creative thinking with the ability to suggest improvements

What do we offer

A golf-inspired office in the heart of Lisbon (Marquês de Pombal)
A great working environment within a small but growing team of nearly 40, that cares about your health and growth
The opportunity to have a real impact in shaping the path of a company with proven traction as it evolves to its next stage of maturity
An annual gross salary between €16K and €21K (+ meal allowance), depending on your experience
A year-end bonus that can be up to 20% of the annual gross salary
Gym membership and health insurance
Opportunity to play golf on the job (because who wouldn’t want that?)

What to expect from the hiring process

Application review
Interview with the Head of People (Catarina)
Behavioural assessment
Interview with the Head of Finance (Francisco) and our Founder (Anthony)
Offer (or feedback)

If that sounds good, we’d love to speak with you!

We like to keep straight to the point so expect the hiring process to be quick and with no bullshit, in sync with our values.

We don’t like to waste anybody’s time. We promise to give you our full attention in return for the time you give us.

We look forward to hearing from you!