Administrative Assistant

JOB DESCRIPTION

Job Title: Administrative Assistant

Department: Support Services

Reporting Line: Assistant General Manager, Portugal Operations

Responsibilities:

The Administrative Officer will be responsible for organising and handling all of the administrative and operational activities that facilitate the smooth and efficient running of the Main One Portugal office. He or she will provide administrative support for the Portugal Operations Manager in the day-to-day functions of the unit.

•       Operate basic office equipment such as fax, photocopier, scanner, computer (windows and Microsoft Office tools), etc.

•       Sort and distribute all incoming mail, letters and other materials as well as dispatch outgoing mail.

•       Maintain and coordinate disbursement of office supplies.

•       Perform basic clerical tasks, such as systematically arranging letters, memoranda, invoices and other indexed documents according to an established system.

•       Exceptional customer service skills, over the phone and in person, with customers (internal and external).

•       Run company’s errands to as the need arises.

•       Liaise with our partners, accounting, lawyers, auditors, suppliers and vendors that provide support for Main One.

•       Maintain accurate records of all expenses, documentation, archiving, billing, etc.

•       Other duties that may be allocated from time to time according Company requirements

Supervision:
To work directly under the supervision of the AGM, Portugal Operations

Contacts:
Will be required to provide administrative support to all internal departments and receive instructions from multiple persons

Qualifications:
•  Proficient use of English Language- verbal and writing

•  Twelfth grade or equivalent (Portuguese school)

•  At least two years of relevant experience.

Competencies:
•  Excellent Interpersonal Skills

•  Problem Solving Skills

•  Proficiency in MS Office Applications

•  knowledge of operating standard office equipment

Demands of the Job:
•  Ability to prioritize work and have a positive attitude

•  Maintain consistent punctuality and smart personal appearance

•  Must show maturity and good judgement

We offer:
•  Competitive salary

•  Good work environment with great team spirit

•  An opportunity to develop a professional career in MainOne

PS: Only applications in English with CV will be considered