Overall purpose of the Role
The Accounts Payable Administrator is responsible for ensuring vendor invoices are processed and paid, ensuring continuation of supply raw material, indirect goods and services to all entities.
Key Duties & Responsibilities:
Scan paper invoices received;
Train the OCR software to recognize invoices/vendors, creating vendor templates;
Error management for invoices failing the matching criteria;
Ensure PO pricing and payment terms remain accurate when terms change;
Dealing with telephone and email queries from employees and vendors;
Liaising with business units where language support is required;
Actively facilitate the resolution of blocked invoices;
Reconciling supplier statements;
Perform duplicate checks to minimize errors in the payment of blocked invoices;
Resolve failed IDOC reports to ensure SAP reflects invoices sent from the scanning software;
Monitor aged creditor balances and escalate issues as well as 90+ suppliers;
Prepare payment proposal reports, gaining approval and executing;
Month end close activities;
University Degree preferably in Accounting, Finance, Management or similar;
1-2 years of professional experience;
Recognized Finance qualification preferred;
English advanced language skill is also mandatory;
SAP Experience is essential.
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