Contracts Administrator

Athena Advisers Ver Empresa

Não especificado

The Team

Since 2003 Athena Advisers have enjoyed creating a different kind of international property company, one that challenges the norm. We now occupy our own unique space in the world of property, design & finance. Property developers value our insight, investors value our expertise, property agents value our reach and we value the impact we have on these people and their life-changing property, investment and lifestyle decisions. Athena Advisers was founded on the idea of building bridges – cultural and communicative bridges – between investors, real estate agents, developers, second home purchasers and the many other entities, which make up this fast-paced and ever-changing sector.

Today we are an international sales network and property investment advisory with six offices across five countries. We provide local property market knowledge on an international scale using the meticulous knowledge of our carefully nurtured network of property advisers. We use this insight to handpick but also design and curate the best possible property investment and second-home opportunities for our diverse range of multinational clients. It is an exciting time of growth for our business. We are currently expanding our reach across the rental and financial services industries and we are also increasing the size of some of our offices worldwide in order to cater for the global demand we are creating in these markets.

Please visit and to get a glimpse into our world.

The Role

Based in our offices on Avenue De Liberdade, the Contracts Administrator will provide the sales team with sound administrative, sales and business development support. Your main duties will be to prepare, manage and coordinate various client contracts in a timely and orderly manner. You will detail orientated, process driven and a self-starter. You will be part of an enthusiastic growing team dedicated to excellence in a highly competitive business. The successful candidate will have the opportunity to grown their career and expand their knowledge as the company continues its rapid growth.

Key Responsibilities:

  • Prepare all required sales documents, including reservation contract, promise of sales, sales report and schedules in an organized and timely manner. Documents will be drafted in Portuguese and English
  • Monitor all sales through to successful completion,ensuring all parties are working towards the scheduled exchange deadline
  • Secure the sale, making sure that contracts are back in a reasonable period of time.
  • Ensure all private and confidential documentation are handled with complete discretion
  • Respond in a timely fashion to all client and agent enquiries
  • Take the appropriate initiative to ensure performance standards are met

Notification process follow-up and after sales

  • Assist clients with the notification process and be able to explain each document to clients ensuring they fully understand the contents (Title of deed, Power of Attorney, Tax mandate, breakdown of sales)
  • Manage Lisbon public notaries bookings for all clients and participate in all of the notary meetings with clients to assist as an agent.
  • Assist the Call for Payment services to get the release of funds at each step of the building construction.
  • Assist clients with enquiries regarding their property charges, their rental income and their monthly mortgage payments.
  • Edit the monthly invoice and where necessary, edit the client’s invoice regarding the notification services provided
  • Develop the accuracy of all levels of cash flow forecasting for clients

Essential skills and abilities required:

  • Degree level education or equivalent experience in Property, Business, Sales or Finance
  • Evidence of success in efficient and effective client/vendor relationships
  • Strong consumer and product awareness
  • Good organizational and planning skills
  • Excellent written and verbal communication in both English and Portuguese
  • A multi tasker with the ability to work under pressure and to deadlines
  • Excellent attention to detail and accuracy with a high level of numeracy
  • Strong IT skills (Microsoft office), HTML & CS knowledge
  • Good understanding of all policies, procedures, specifications and sale programs
  • Pro-active ‘do-er’, keen to roll your sleeves up and make big difference as part of our fantastic team
  • Bags of energy and a positive can do attitude

What we offer

  • Competitive Salary
  • 25 days holiday allowance
  • Pension Plan
  • Occasional Travel
  • Training relevant to the role
  • Language classes

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