Events Officer

Vision-Box Ver Empresa

Não especificado

The Events Officer will be responsible to implement the Vision-Box™ Tradeshow and Events Plan, complying with quality standards, budget and deadlines.


  • Ensure the thorough implementation of the Vision-Box™ Tradeshows & Events Plan, coordinating all project delivery elements, ensuring deadlines are met and quality standards and budget are respected;
  • Keep an updated project management plan;
  • Guarantee all event details related to demonstration and audio-visual equipment, including planning, checking for availability, gathering, briefing and accompanying technical staff, supporting demo preparation, testing and validating;
  • Ensure stand construction according to plan, as well as the production, delivery and setup of visuals and promotional materials;
  • Plan and execute space layout rigorously, ensuring the right stand structure, floor, walls, lighting, storage, furniture, power supplies and other demonstration operational requirements, according to plans and focused on the best experience to our visitors and the well-being and maximum performance of our delegates onsite, etc;
  • Understand Vision-Box™ positioning and solutions portfolio in depth, including hardware and software, to be able to dynamically manage all aspects of events demonstrations, understand and anticipate risks, allocate the right resources, etc;
  • Manage marketing stocks of collaterals, merchandise, promo material, furniture, demo equipment, etc.;
  • Guarantee all logistics required for the event, from gathering of all shipment materials, managing shipment checklists, ordering tradeshow services onsite, ensuring all the paper work, liaising with the Vision-Box™ logistics team, as well as onsite suppliers;
  • Ensure 100% on time delivery of all tradeshow and event items;
  • Guarantee a proper engagement of all teams, especially technical staff for both demonstration preparations and on site setup, support and dismantling and logistics
  • Manage supplier relations and payments;
  • Proactively handle any arising issues and troubleshoot any emerging problems on the event days;
  • Ensure proper information sharing with technical and marketing teams;
  • Propose new ideas to improve the event planning and implementation process;
  • Coordinate and support other types of events such as customer visits, checking our showroom regularly and guaranteeing its 100% operability;
  • Supporting employee appreciation events, and other internal or external events upon request.

Desired Qualifications and Experience:

  • Degree in a relevant subject such as project management, marketing, communications, management, event management;
  • At least 3/4 years of experience with international event planning, preferably in an IT / Industrial company;
  • Relevant portfolio of previously managed events with IT / Technical solutions on display for customer demonstration;
  • Eagerness to learn about Vision-Box™ portfolio, understand the specificities of its products operability and logistics requirements;
  • Sound understanding of marketing, communication and event management principles
  • Experience in processes related to procurement, purchase and accounting, as well as logistics is a plus;
  • Proficient Portuguese and English Level is mandatory;
  • Proficiency in Microsoft Office tools, especially Microsoft PowerPoint, Excel and Word;
  • Experience in project management tools is essential.

Personal Qualities:

  • Strong management, organizational and planning skills;
  • Capacity to manage time effectively, to multi-task, to coordinate multiple projects and work assignments independently and meet deadlines in a fast-paced and deadline-driven environment;
  • Ability to anticipate project needs and risks, discern work priorities, and meet deadlines with little supervision;
  • Strong personal and interpersonal qualities;
  • Highly professional intrapersonal skills;
  • Tech-savvy, eager to understand Vision-Box™ solutions and the market;
  • Strong ability to work under pressure;
  • Good capacity to influence;
  • Ability to excel in solo assignments, as well as together with a very dynamic team;
  • High expectations for quality;
  • Orientation to detail, reviewing work carefully with emphasis on quality;
  • Self-starter, persistent and problem solver;
  • Availability to work with a flexible schedule.

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