Event Specialist

Avigilon Ver Empresa

Não especificado
12º Ano

At Avigilon, we create memorable customer experiences at our global tradeshows and events, showcasing our solutions and demonstrate our products in unique ways to our partners and customers. This multifaceted position is ideal for a dynamic, organized individual who thrives in a challenging, fast paced environment with a can do attitude.

We are seeking someone who is a team player, and has a passion for planning, organizing and executing events at a high standard.

Responsibilities include:

  • Pre-show responsibilities
  • Ensure everything relevant to the event has been ordered, processed, shipped, organized and available for when you are onsite
  • Carrying out all pre and post project administration (registrations, hotels, integration of responses into data base)
  • Assist with memos to communicate event information to various teams
  • Complete online exhibitor listings for all tradeshows and events
  • Creation of a tradeshow guide which outlines all the details pertaining to the show
  • Master Event Spreadsheet and Budget Tracker to be updated accurately and at all times
  • Collaborate with graphic designer to update Avigilon events page
  • Collaborate with the social media team to effectively promote events
  • Assist with venue selections and organizing all venue logistics
  • Work closely with various sales regions globally to execute seminars and roadshows
  • Liaise with the sales department to ensure all materials and details of the event are communicated
  • Hiring, managing and training brand ambassadors for various tradeshows
  • Ordering all necessary exhibitor services
  • Onsite responsibilities
  • Onsite event management – executing each event to a high standard
  • Post show responsibilities
  • Coordinate and track invoices and payment for all suppliers and vendors
  • Responses/lead data collection and submitted to the Global Events Manager

Post show recap to Events Manager

  • On-going responsibilities
  • Constantly updating the event work back schedules and ensuring all line items are delivered on time to not
  • jeopardize the due date
  • This is a global role with responsibility to plan, coordinate and implement small to large scale events such as tradeshows and partner parties
  • Internal staff events including seasonal events, parties and product announcements
  • Liaison with internal and external stakeholders
  • Budget management for show/event – ensure we are not over budget


  • 2+ years of proven experience executing mid to large scale events
  • You’re a do’er and love being in the field
  • Valid passport and ability to travel globally (You have to have a case of the travel bug! Up to 30% travel anticipated in this role)
  • Excellent written/verbal communications skills along with proficiency in Microsoft Office Suite
  • Ability to work events outside of typical business hours
  • Attention to detail, ability to prioritize and a strong sense of organization is a MUST
  • Positive attitude with the ability to rally team members towards a common goal or objective
  • Proven ability to meet deadlines without sacrificing the event

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